- Days
- Hours
- Minutes
Enterprise Conference Operations
&
Risk Oversight for Events with $1M+ Budget
Marketing teams don’t want to “manage vendors”.
CMOs don’t want operational risk.
Brands don’t want surprises when they spend $1M+ on a conference.
CFOs want cost predictability.
We operationalize your conference so your marketing team can focus on growth.
Stop Stressing the Details.
Start Delegating with Confidence.
When millions are on the line, execution is not optional — it’s strategic.
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Have you been tasked with planning a conference, and suddenly you're expected to find a venue, arrange meals, coordinate AV, manage hotel blocks, and somehow keep everything on time and on budget?
We get it. Event planning isn't just about dates and venues. It's a full-blown operation. Vendor sourcing, pricing negotiations, managing multiple teams, reviewing contracts, and keeping everything aligned behind the scenes - these are procurement activities, and this is where we excel.
We embed into enterprise brands to operationalize and de-risk high-budget conferences so leadership has financial clarity and execution certainty.
When Conferences Grow, Complexity Multiplies.
As conferences scale past $1M budgets, internal teams face:
- Vendor sprawl and misalignment.
- Budget blind spots.
- Attrition and contract exposure.
- Production and AV cost escalation without oversight.
- Operational chaos masked as “busy”.
Marketing teams are hired to drive growth — not manage logistics risk.
Without senior-level operational oversight, conferences become expensive liabilities instead of strategic assets.
From venue sourcing to showtime, we handle every aspect of planning and execution, while protecting your time, your budget, and your reputation.
Hotel Contracts & Room Blocks
Strategic room block management and contract negotiations
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AV & Production Technology
Comprehensive AV and meeting technology sourcing
Food & Beverage Coordination
Complete catering and hospitality management
Logistics & Transportation
Décor, logistics, transportation, and excursions
Budget & Contract Oversight
Comprehensive vendor and budget management
Staff & Speaker Procurement
Professional staffing and moderator sourcing
TAKE A LOOK AT WHAT OUR CLIENT SAYS ABOUT WORKING WITH US
Why Work with Us?
You Get:
Strategic support from a team that's worked on both the client and supplier side
Contract negotiations that protect your bottom line
Flexible, scalable services - whether you need full-service or just help filling gaps
Onsite execution that's proactive, professional, and seamless
You Avoid:
Last-minute surprises and hidden fees
Missed deadlines and vendor breakdowns
Budget overruns and disappointing attendee experiences
The Real Costs of "Figuring It Out Later"
Rushed decisions or vague vendor relationships lead to real consequences:
Higher Costs
Attrition penalties and vendor overbilling
Limited Options
Scope creep and hidden production escalations
Operational Breakdowns
Lack of on-site operational command and clear communication plan
Frustrated Attendees
Delays, poor tech, and long lines create negative experiences
Brand Damage
Poorly executed events reflect back on your organization
"Lena was absolutely amazing as our event planner for the Vibrant Longevity Summit! She flawlessly managed every detail, from organizing the venue to coordinating speakers, and ensured everything ran smoothly."
Doug Vigliano
Head of Marketing
"Nothing was left to chance. Magdalena was meticulous in her planning and preparation, ensuring that everything ran smoothly and—most importantly—on time. The event was a fabulous success, without a doubt because of the involvement of Procurement Strategy Group."
Pen Farthing
President, Author & Speaker
"Magdalena has given me an incredible resource in the forensic budgeting sheet she created for me. I provided her with all the historical information and she molded it into a document that has the tools I need in order to do my job so much more efficiently and effectively."
Christine Poole
Event Manager
"Magdalena has been a joy to work with and extremely helpful in so many areas. She assessed our needs, agreed to meet our needs, and extended herself to go above and beyond. Her negotiation expertise is dynamite...and SO appreciated!!!"
Dr. Hollen Stone
Business Owner
Who We Serve
We are built for marketing teams running high-stakes events.
Corporations
Strategic corporate events and conferences
Associations
Member events and annual conferences
Specialty Markets
Niche and specialized event requirements
Whether you're planning a retreat, workshop, conference, or incentive trip, we bring expertise, buying power, and flawless execution to the table.
What We Procure and Manage
For events of all sizes and formats, we take care of:
Transportation & Travel Coordination
Hotel Contracts & Housing
AV & Virtual/Hybrid Production
Meeting Spaces & Décor
Catering & Hospitality
Keynote Speakers & Event Staff
Excursions & Entertainment
And Much More