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The Conference Planning Partner You Can Count On

Procurement Strategy Group simplifies the complex world of meetings and events—so you can focus on delivering a conference that drives impact and exceeds expectations.
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Stop Stressing the Details.

Start Delegating with Confidence.

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Have you been tasked with planning a conference, and suddenly you're expected to find a venue, arrange meals, coordinate AV, manage hotel blocks, and somehow keep everything on time and on budget?

We get it. Event planning isn't just about dates and venues. It's a full-blown operation. Vendor sourcing, pricing negotiations, managing multiple teams, reviewing contracts, and keeping everything aligned behind the scenes - these are procurement activities, and this is where we excel.

When It's All on the Line, Experience Matters.

From venue sourcing to showtime, we handle every aspect of planning and execution, while protecting your time, your budget, and your reputation.

Food & Beverage Coordination

Hotel Contracts & Room Blocks

Strategic room block management and contract negotiations

AV & Production Technology

AV & Production Technology

Comprehensive AV and meeting technology sourcing

Food & Beverage Coordination

Food & Beverage Coordination

Complete catering and hospitality management

Logistics & Transportation

Logistics & Transportation

Décor, logistics, transportation, and excursions

Budget & Contract Oversight

Budget & Contract Oversight

Comprehensive vendor and budget management

Budget & Contract Oversight

Staff & Speaker Procurement

Professional staffing and moderator sourcing

We don't just plan. We problem-solve, negotiate, and deliver. With clear communication, reliable systems, and decades of industry know-how, you'll finally be able to breathe easy and focus on what matters most: your attendees.

Why Work with Us?

  You Get:

Strategic support from a team that's worked on both the client and supplier side
Contract negotiations that protect your bottom line

Flexible, scalable services - whether you need full-service or just help filling gaps

Onsite execution that's proactive, professional, and seamless

Strategic Support
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  You Avoid:

Last-minute surprises and hidden fees

Missed deadlines and vendor breakdowns

Budget overruns and disappointing attendee experiences

The Real Costs of "Figuring It Out Later"

Rushed decisions or vague vendor relationships lead to real consequences:

Higher Costs

Last-minute bookings and unclear contracts drive up expenses

Limited Options

Best venues and suppliers get booked early

Operational Breakdowns

Stress and miscommunications during critical moments

Frustrated Attendees

Delays, poor tech, and long lines create negative experiences

Brand Damage

Poorly executed events reflect back on your organization

Great events never happen by chance. They happen by design - and we know how to design them.

"Lena was absolutely amazing as our event planner for the Vibrant Longevity Summit! She flawlessly managed every detail, from organizing the venue to coordinating speakers, and ensured everything ran smoothly."

Doug Vigliano
Head of Marketing

"Nothing was left to chance. Magdalena was meticulous in her planning and preparation, ensuring that everything ran smoothly and—most importantly—on time. The event was a fabulous success, without a doubt because of the involvement of Procurement Strategy Group."

Pen Farthing
President, Author & Speaker

"Magdalena has given me an incredible resource in the forensic budgeting sheet she created for me. I provided her with all the historical information and she molded it into a document that has the tools I need in order to do my job so much more efficiently and effectively."

Christine Poole
Event Manager

"Magdalena has been a joy to work with and extremely helpful in so many areas. She assessed our needs, agreed to meet our needs, and extended herself to go above and beyond. Her negotiation expertise is dynamite...and SO appreciated!!!"

Dr. Hollen Stone
Business Owner

Who We Serve

We work with organizations that see the strategic value of meetings and events:

Corporations

Strategic corporate events and conferences

Associations

Member events and annual conferences

Specialty Markets

Niche and specialized event requirements

Whether you're planning a retreat, workshop, conference, or incentive trip, we bring expertise, buying power, and flawless execution to the table.

What We Procure and Manage

For events of all sizes and formats, we take care of:

Transportation & Travel Coordination

Hotel Contracts & Housing

AV & Virtual/Hybrid Production

Meeting Spaces & Décor

Catering & Hospitality

Keynote Speakers & Event Staff

Excursions & Entertainment

And Much More

And as we manage every detail, we track your budget and ensure each decision contributes to your bottom-line success.

Read Our Blog

You Deserve to Feel Prepared, Not Overwhelmed

Let's build something that reflects your brand, engages your audience, and protects your investment. From day one to event day, we've got you covered.