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THE CONFERENCE AV BUYER'S CHECKLIST

Why should you download the AV checklist? 

✔ Avoid surprise costs

✔ Prevent technical failures

✔ Protect speaker experience

✔ Ensure sponsor visibility

✔ Make confident AV decisions

This checklist helps you think like an AV producer — not only in logistical terms. It’s about reducing risk, protecting your investment, and ensuring seamless execution.

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What Every Brand planning High-Stakes events Must Verify Before Signing an AV Contract

What You’ll Get Inside

 
Strategic Questions Every Planner Must Ask

Cover the critical AV details most planners overlook - from labor and rigging to backup plans and contract clarity.

LED Screen Essentials

Understand what size screen you actually need, how resolution affects visibility, and how to align screens with your agenda.

Speaker & Content Protection

From confidence monitors to microphone backups - guarantee your presenters never struggle with tech.

Risk Mitigation Checklist

Know what must be defined in your AV contract — including power, redundancies, and cancellation policies.

Contract Clarity Checklist

Make sure your AV proposal spells out everything clearly:

  • Exact screen dimensions & pixel pitch
  • Technician hours & rehearsals
  • Overtime rates
  • Load-in / load-out labor
PSG Event Images

Our mission is to elevate conferences through intelligent audio visual production—using LED technology to enhance content, reduce risk, and create seamless experiences for planners and attendees alike.Why AV Planning Isn’t “Just Tech”?

Most planners focus on speakers and content… but AV is the lens through which your audience experiences it. Poor visuals or audio can dilute your message, impact sponsor exposure, and create logistics headaches.

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