---
title: How to Increase Hotel Room Block Pickup for Your Conference
description: Improve hotel room block pickup with better communication, incentives, attendee engagement, and booking strategies.
image: https://psg-events.com/hubfs/21-how-to-increase-pick-up-in-your-hotel-room-block.png
---

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PSG INSIGHTS · CONFERENCE PLANNING

# How to Increase Hotel Room Block Pickup for Your Conference

[Magdalena Bonnelly](https://psg-events.com/blog/author/magdalena-bonnelly) Aug 21, 2025, 6:32:22 AM

![PSG Events: Turn your room block into bookings.](https://psg-events.com/hs-fs/hubfs/21-how-to-increase-pick-up-in-your-hotel-room-block.png?width=1000&height=560&name=21-how-to-increase-pick-up-in-your-hotel-room-block.png)

### No meeting planner wants to face [attrition charges](https://www.procurementstrategygroup.com/hotel-attrition-management) for their conference. Here is how you can increase your room block pick up.

\- Exclusive Discounts: Offer special concessions for early birds i.e. complimentary rooms (covered by 1 per 40 or 45 comp  concession).  Everyone loves a good deal!

\- Bundled Benefits: Package room bookings with perks like free Wi-Fi, breakfast vouchers, or shuttle services.

\- Centralized Activities: Convenience is a major draw. Have your main events/general session scheduled at one hotel. 

\- Clear Communication: Emphasize the importance and benefits of [booking within the block](https://www.procurementstrategygroup.com/room-block-management-tips) in all conference communications.

\- Booking Portal: Implement a simple, user-friendly online booking portal (hotels create personalized web page for your group and provide link). Make the reservation process hassle-free.

\- Customized Experience: Collaborate with the hotel for tailored experiences.

\- Frequent Reminders: Gently remind attendees of the approaching booking deadlines via emails or notifications.

\- Real-time Monitoring: Regularly check pick-up reports and pro-actively strategize with hotel if there is possibility of attrition. This allows for timely interventions if numbers are lagging.

\- Social Testimonials: Share positive experiences or reviews of attendees who've already booked. Peer influence can drive decisions.

\- Loyalty Points: strategize with hotel if additional points can be awarded to those who book hotel room by a certain date. 

\- Mobile Apps: Leverage conference mobile apps to push notifications about room availability and benefits.

\- Flexible Policies: Work with the hotel to offer flexible check-in/check-out times for attendees who book hotel room by certain date. 

\- Engage Local: Showcase what's unique about the hotel's location – nearby attractions, restaurants, and activities. Work with Destination Management Organization (CVB) to offer special discount and/or coupons for those who make their reservation by certain date. 

\- Transparent Costs: Clearly communicate all costs, including any additional fees or taxes, so attendees aren't caught off guard.

\- Feedback Loop: After the event, solicit feedback on the hotel experience. This insight can inform strategies for future events.

\- Early Bird Perks: Reward early bookings with exclusive perks or offers.

\- Engaging Visuals: Use engaging photos or videos to showcase the hotel’s amenities, rooms, and experiences.

\- Ambassadors: Identify and engage conference ambassadors or influencers who can promote the benefits of booking within the block.

\- Personal Touch: A personalized email or message can make attendees feel valued and more likely to book.

 

Remember, the key to a [successful room block pick-up](https://www.procurementstrategygroup.com/room-block-management-tips) is a combination of great offers, convenience, and constant communication. Happy planning!

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